Senior Project Manager (ITP-A, Exempt)

City of Seattle - Seattle Information Technology Department   Seattle, WA   Full-time     Information Services / Technology (IT)
Posted on August 2, 2022
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Senior Project Manager (ITP-A, Exempt)

Salary: $108,346.32 - $162,529.92 Annually
Location: Seattle, WA
Job Type: Civil Service Exempt, Regular, Full-time
Department: Seattle Information Technology
Job Number: 2022-01477
Closing: 8/16/2022 4:00 PM Pacific

Position Description

The City of Seattle is seeking candidates for two Senior Project Managers with the Project Delivery Division in Seattle Information Technology (Seattle IT).
 
As a city, Seattle is known as a progressive leader in technology, innovation, and the environment.  As an employer, the City of Seattle is leading local government in environmental stewardship and social justice amongst other things, making our City what it is today and shaping our exciting future.  The organization’s workforce plays a critical role in making this possible.
 
Seattle IT is a trusted partner that provides secure, reliable, and compliant technologies enabling the City of Seattle to deliver equitable and responsive services to the residents of Seattle. This purpose statement is a simple declaration of who we are and why we do our work. It is intended to be a guide that helps us to not lose sight of why we perform everyday tasks or to invest effort to solve difficult problems. It emphasizes that our existence as a department is to support our City partners. It reminds us that we are part of a larger organization that collectively is working to improve the lives of the residents of our city. The 600+ strong professionals in Seattle IT are involved in the full spectrum of a modern IT enterprise offering many dynamic career opportunities.

Job Responsibilities

In this role you will use your leadership skills to manage critical, highly complex, cross functional, medium to large-scale projects. You will oversee technology implementations of software or IT infrastructure projects. Assigned projects range in duration from under 12 months to multi-year efforts. The City of Seattle currently has various projects that can be at any stage in the project management lifecycle (PMLC) from Concept to Execution.  In this role you will be accountable for all aspects of projects through the full project lifecycle, including system stabilization and project closeout.

Here’s more of what you’ll be doing:
 
Project Initiation and Planning

  • Develop and manage detailed project work plans including well-defined work breakdown structure, activities and tasks and dependencies.
  • Develop and manage resource-loaded project schedules; develop and maintain resource management plans.
  • Develop and manage budget forecasts and spending plans. 
  • Develop project charters and project management plans. 
  • Develop risk and issue management plans. 
  • Develop project change management plans.
  • Develop change and communication management plans. 
  • Coordinate necessary internal reviews (e.g., security, solution architecture design, privacy and data management, racial equity).  

Project Execution, Monitoring, and Control 

  • Supervise execution of all project activities including monitoring and controlling overall plan and deliverables. 
  • Apply project management skills including direction, monitoring, and general oversight for project teams, solution and implementation vendors, consultants, and staff.
  • Identify project risks and maintain risk register with clear and manageable risk mitigation strategies with contingencies. 
  • Track, monitor, and report schedule performance against key milestones and deliverables .
  • Track and monitor actual expenses and report budget performance according to financial reporting standards. 
  • Track, monitor, and report on progress toward planned outcomes. 
  • Provide regular project status reporting including status of scope, schedule, cost, quality, risks, issues, technical and business readiness, and acceptance.
  • Schedule, prepare, and conduct steering committee meetings and all other key stakeholder meetings,
  • Follow citywide capital information technology portfolio (CITP) processes, standards, and stage gate reviews throughout the lifecycle of the project.
  • Ensure business analysis activities demonstrate that requirements are developed, maintained, and traced.
  • Define and document processes required for deployments including changes to operational business processes and operational support plans.

Project Closeout

  • Deliver full scope of projects on time and within budget.
  • Conduct project closeout activities including lessons learned, requirement/scope validations, schedule and budget performance, the handover to operations and maintenance (O&M), and closeout of all contracts and financial reporting.

Thought Leadership

  • Support the exchange of project management best practices and lessons learned.
  • Promote peer networking across the Project Delivery division. 
  • Share thought leadership to contribute to the increasing project management maturity of the division.

Qualifications

NOTE:  Equivalent combinations of education/experience/training will be considered for the required qualifications except where specifically noted.

Required Qualifications

  • Minimum of five years of experience managing projects with increasing responsibility, size, and complexity as reflected in the size of project, cost of the project, size of project team, depth and breadth of project manager role and responsibility, span of project impact (i.e., enterprise-wide, multi-departmental, or having a major market or external impact). 
  • Experience managing project budgets over $1M (including labor costs). 
  • Excellent written and oral communications skills and the ability to communicate effectively with technical teams, executives, business teams, and external agencies. 
  • Demonstrated ability to influence stakeholders and drive decisions to closure; adept at moving executive and senior management to action. 
  • Strong analytical and critical thinking skills. 
  • Experience employing organizational change management practices within technology implementation projects.
  • Familiarity with both Agile and Waterfall methodologies.
  • Process oriented with strong attention to detail. 
  • Proficiency using Microsoft Project, Visio, SharePoint, and Office products. 
  • Ability to quickly adapt to changes in technology tools used for daily productivity. 
  • Demonstrated success working in a matrixed reporting structure. 
  • Demonstrated experience in fostering an environment of equity, inclusion, and diversity.

Desired Qualifications

  • BA or advanced degree relevant to Management Information Systems, Systems Development, Project Management, or equivalent alternative.
  • Project Management Professional (PMP) certification or Masters’ degree with Project Management specialization.
  • Experience working with or for local government. 
  • Knowledge of city capital and operational budgeting processes. 
  • Experience writing request for proposals (RFP) and working with third party vendors in the acquisition or development of solutions.
  • Experience with procurement, contracting, negotiating vendor statements of work, and managing vendor teams.  
  • Ability to build trust, establish credibility, and garner respect quickly with all levels of the organization.
  • Ability to lead by influence and achieve results leveraging resources that are outside of the direct reporting structure.
  • Demonstrated success working with virtual teams.

Special Conditions

  • Ability to work non-business hours.
  • Occasional travel to offsite facilities and remote locations may be necessary.

Additional Information

Why work at the City of Seattle? 
The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

Employees of the City of Seattle enjoy competitive pay and comprehensive benefits package generous leave programs, and the satisfaction of doing work that helps make Seattle a great place to live, work, and play. Explore City of Seattle –Benefits at a Glance (Download PDF reader) (Download PDF reader) for more information. 

Application Process:

For optimal consideration, we encourage you to include a cover letter and resume with your application. We encourage you to use your cover letter to discuss why you want to do this work and how you meet the qualifications for the position. Your resume should summarize the talent, experience, knowledge and skills you bring to this work.  

COVID 19 Vaccination Mandate: All City of Seattle employees are required to be fully vaccinated against COVID-19. If selected, you will be required to submit proof of vaccination prior to your start date. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. 

Workplace Environment (Telework Expectation): Most work is performed in a normal City work/office environment; however, due to the ongoing pandemic and Covid-19 this team is currently working a hybrid schedule (2 days in office, 3 days remote). This is subject to change as circumstances dictate. 

This hiring process involves a background check of conviction and arrest records in compliance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be provided an opportunity to explain or correct background information. 

Who may apply: This position is open to all qualified candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The City encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience. 

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Agency
City of Seattle
Address
Seattle Municipal Tower
700 5th Avenue, Suite 5500
Seattle, Washington, 98104