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Employment/Labor Relations and Employment Compliance Manager more...
Location:Seaside, CA
Company:California State University, Monterey Bay
First posted:June 12, 2017
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Open Date04/14/2017Working TitleEmployment/Labor Relations and Employment Compliance ManagerClassificationAdministrator II/IIIDepartment NameUniversity PersonnelJob NumberMB2017-EC2313Status

Open Until Filled

Priority Screening DateRecruitment StatusApply today! Applications will be reviewed on a rolling basis until the position is filled.Position Description

PURPOSE:

Under the general supervision of the Associate Vice President for University Personnel, the incumbent in this position will develop, implement, and administer the full range of functions associated with strategic employee/labor relations and employment compliance. The incumbent formulates recommendations on program scope, content and policy; disseminates program information to the campus; and assists the AVP with special projects and/or assignments.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Labor Relations: Lead responsibility for campus labor relations for staff contracts, including handling grievances, contract interpretation, investigations and case management; Recommends changes in practices to support compliance with contracts. Works with AVP on faculty labor relations matters as requested. Interprets and implements arbitration decisions, and participates in any required campus based negotiations. Researches issues relative to contract interpretation/ administration. Responds to union Requests for Information. Develops interpretive guides for use by managers and supervisors and delegation of authority documents. Recommends changes in practices to support compliance with Collective Bargaining Agreements. Develops recommendations for amendments to current CBAs, or new provisions that would facilitate the operational needs of the University.
  2. Complaints and Grievance Processing: Proactively provides assistance to managers and supervisors at all levels of the complaint and grievance procedures administered at the campus level. Ensures that complaints and grievances filed at the campus level are timely and within scope and that responses are filed in a timely manner. Reviews and/or drafts proposed responses and/or settlement agreements and reviews with the AVP, and as appropriate consults with Chancellors Office staff including the campus attorney. May function as the appropriate administrator at any campus level of the complaint or grievance procedures. Analyzes grievance and complaint activity to determine trends and identify areas for proactive intervention and training. Develops recommendations, including Standard Operating Procedures for complaint and grievance administration. Coordinates the tracking programs in complaint and grievance administration.
  3. Management/Union Relations: Meets with Campus Stewards on a regular and/or as-needed basis to discuss areas of mutual concern, clarify university policies and procedures and seek resolution at lowest possible level. Establishes and maintains effective working relationships with campus union leadership. Establishes procedures and administers Release Time provisions of the CBAs and as otherwise required by law or university regulations. Recommends policy on representational rights.
  4. Employment Compliance: Responsible for the oversight of the AA Plan and program, campus-wide EEO, ADA/FEHA and employment diversity initiatives and training programs. Ensures consistency with CSU/CSUMB policies, and federal and state laws and regulations pertaining to non-discrimination and affirmative action. Supervisory responsibility for analyst who is operationally responsible for developing, managing, and implementing comprehensive equity programs such as ADA; Affirmative Action Plans, Conflict of Interest, Whistleblower, etc. Serves as a liaison to the systemwide EEO and Whistleblower Compliance officers and Legal Counsel. In conjunction with the analyst, prepares EEO reports and analyses for the Chancellors Office and senior university officials. Serves as a resource to the campus community to assist in the understanding of and posting of notices related to EEO, AA, FEHA, the Conflict of Interest Code, Nepotism, MPP Outside Employment, time off for voting, and Whistleblower plans and programs. Ensures CSUMB management understands and is trained in its professional responsibilities relating to compliance with legal and policy requirements of the above mentioned areas. Ensures compliance with reporting requirements. Prepares and represents the universitys position in matters involving complaint investigations conducted by governmental regulatory agencies including the EEOC, DFEH, OCR, Labor Commissioner, and Bureau of State Auditor. Serves as ADA/Section 504 and FEHA Compliance Coordinator. Acts as liaison with external state and federal agencies and works collaboratively with campus departments to prevent discrimination against persons with disabilities. Serves as ADA Coordinator and oversees assigned support staff.
  5. Program Oversight: Responsible for oversight of disability (ADA), leaves of absence (FMLA, RTW), and workers compensation programs.
  6. Employee Performance: Consults, coordinates and provides guidance to managers and employees regarding staff and MPP evaluation programs and performance management tools and techniques. Coaches managers and employees in effective interpersonal techniques for problem resolution. Administers the staff and MPP evaluation program.
  7. Corrective Action and Discipline Administration: Recommends and develops policy, procedures, and guidelines for corrective and disciplinary administration for non-faculty employees. Advises managers and supervisors on proper corrective or disciplinary steps to take in resolving employee performance problems. Consults with departments, reviews and approves departments requests for release of probationary employees. Assists managers in preparing proper documentation to support disciplinary action. Prepares statements of disciplinary charges and requests review by the campus attorney. Presents the Universitys case before the State Personnel Board. Develops and administers the campus Attendance Management Program.
  8. Training: Trains recruitment search committees in prevention of discrimination during the entire recruitment process. Responsible for the development and delivery of campus training programs related to employee relations, labor relations, performance management and employment compliance programs.

Other Functions:

Perform other job-related duties and special projects as assigned.

Knowledge, Skills and Abilities

Thorough knowledge of: the principles, concepts, and work processes, laws, rules and reference materials pertinent to human resources, specifically, labor and employee relations; federal and state laws and regulations governing civil rights and employment; effective supervisory principles and practices; modern management and administrative techniques related to the development and implementation of appropriate methods of work planning and coordination.

Ability to: develop and coordinate human resources programs; work effectively with campus managers and supervisors to promote a positive work environment and resolve contractual issues in accordance with collective bargaining agreements; clearly communicate ideas and recommendations both orally and in writing; handle confidential and sensitive matters; respond and resolve employee/labor relations issues; adhere to the highest principles of ethical behavior; effectively train, evaluate and supervise personnel; lead a team to meet changing organizational objectives an ensure the accomplishment of all work in a timely and effective manner; use appropriate technology, including a Human Resources Information System, personal computer and associated software; establish and maintain cooperative working relationships in a diverse, academic environment. Strong problem solving and conflict resolution skills.

Minimum Qualifications

Equivalent to a Bachelors degree in Human Resources, Public Administration or a related field or relevant professional experience on a year-for-year basis that is judged to be equivalent AND three (3) years of progressively responsible management level experience in one or more areas of labor or employee relations experience. Excellent written and verbal communication skills.

Required/Specialized SkillsPreferred Qualifications

Juris doctorate degree preferred. Strong labor and/or employee relations experience in an educational institution or a large public agency.

Special Conditions of Employment

SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with CSUMB. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards)

WORK ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer/video display terminal and desk for extended periods of time. May require travel between campus offices and off-campus locations.

Compensation and Benefits

Commensurate with qualifications and experience. This is a management level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental and vision insurance; long term disability coverage; life insurance; educational incentives; and retirement benefits. For further information, please visit: Management Personnel Plan. The University Corporation atCSU Monterey Bay also providesaccess to affordable campus housing, Employee Housing.

How to Apply

APPLICATION PROCEDURE:

For full consideration, submit the required documents to include a cover letter, current Curriculum Vitae/Resume and three professional references. Applications will be reviewed on a rolling basis until the positions are filled.

For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map). Please check the links provided for the respective hours.



CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.

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